Exhibitor Resources

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Show Schedule

Exhibitor Move-In

Monday–Friday............................8:00 a.m. – 5:00 p.m.
August 11–August 15

Saturday, August 16...................8:00 a.m. – 4:00 p.m.

Sunday, August 17......................Noon – 5:00 p.m.

Monday, August 18.....................7:00 a.m. – 7:00 p.m.
 

Show Hours

Tuesday, August 19.....................9:00 a.m. – 4:00 p.m.

Wednesday, August 20..............9:00 a.m. – 4:00 p.m.

Thursday, August 21...................9:00 a.m. – 4:00 p.m.
 

Exhibitor Access During the Show

Vehicles can enter/exit the show site each day of the show between 7:00 a.m.–8:30 a.m. Gates close to vehicles at 8:30 a.m. each morning. Vehicles can exit the show site after the show is closed from 4:00 p.m.–4:30 p.m.

Tuesday, August 19.....................7:00 a.m. – 4:30 p.m.

Wednesday, August 20..............7:00 a.m. – 4:30 p.m.

Thursday, August 21...................7:00 a.m. – Dusk
 

Exhibitor Move-Out

Thursday, August 21...............4:00 p.m. – Dusk

Friday, August 22.....................8:00 a.m. – 6:00 p.m.

Saturday, August 23..............8:00 a.m. – 4:00 p.m.

Monday–Tuesday...................8:00 a.m. – 5:00 p.m.
August 25–26

Important Deadlines

Forklifts, Hydraulics, and Material Handling

Please read carefully.

Types of Services and Charges:

• A $104.50 (includes SD sales tax) fee per exhibitor lot will be assessed for forklifting service if ordered and paid for on or before Wednesday, August 6.
• A $156.75 (includes SD sales tax) fee per exhibitor lot will be assessed for forklifting service if ordered after August 6. No services will be provided until payment has been collected.
• A $52.25 (includes SD sales tax) fee per exhibitor will be assessed for package delivery service (package(s) delivered to the on-site receiving area via FedEX, UPS, Speedee, etc., that requires a utility vehicle to deliver items to the exhibitor’s booth). If an exhibitor does not want to pay for this service, they will need to pick up their shipment from the receiving area. Please contact the show site office for instructions where you can pickup your package(s).
• If you require hydraulics, please make arrangements with Show Management. Exhibitors using the hydraulics will be required to replenish the hydraulic fluid. The same fee structure for forklifting applies to hydraulics.
• The forklift fees are a one-time charge for move-in and move-out services.

Procedure

• Exhibitors requiring forklift or delivery service must submit the forklift form to IDEAg via email (with credit card info) or via mail (with check) by Wednesday, August 6 for priority service.
• When the exhibitor’s truck arrives on site and is ready to be unloaded, the exhibitor or driver will need to notify the show office that they are ready to unload. You can do so by calling the Dakotafest onsite show office, 605-995-1058. Pre-ordered exhibitors will be given priority. No appointments will be taken.
• The truck driver must know what lot/booth number the delivery goes to.
• Forklift service is limited to 30 minutes at a time, if the lift cannot be completed in the 30 minute time period, then the company will be put back on the list for forklift service at a later time.
• For safety reasons, requests to use forklifts to raise people up for assembling or dismantling of displays will not be granted. Show management will supply a list of man-lift rental companies if needed.
• Forklifts are not permitted to enter or drive onto trucks. The trucking company or exhibitor is responsible for getting items in position so the forklift can lift the item from the ground or loading dock.
• Show staff will not drive self-propelled vehicles off of trucks, the truck driver or exhibitor must do that.

Please direct questions to one of our Operations Managers: Taylor Anderson, Taylor.Anderson@IDEAgGroup.com, 651-316-4373; or Megan Asleson, Megan.Asleson@IDEAgGroup.com, 651-316-4372.

Wristband Rules & Request Form

In order to streamline the exhibitor check-in process, we will provide each exhibiting company an allotment of daily wristbands. Each show day will have a corresponding wristband that must be worn to access show grounds. The exhibitor wristbands are meant for employees working the booth only. Please see the Sponsorship Guide for discounted attendee tickets to pass out to your customers. The allotment is based on booth size:
10' x 10' — 4 per day
10' x 20' — 6 per day
10' x 30' — 8 per day
20' x 20' — 10 per day
20' x 30' — 10 per day
25' x 50' — 5 per day
50' x 50' — 6 per day
50' x 75' — 7 per day
Seed Row Lots — 14 per day

Pick-up Options

Wristbands can be picked up at the show office during move-in or at Exhibitor Check-in, located at the east gate entrance, during show days. There are two methods for retrieving your wristbands:

1. A booth representative can sign out the entire envelope of wristbands. NOTE: If a representative takes all of your company’s wristbands, they are responsible for the daily distributions. Employees will not be let in to retrieve their wristband if they are in the booth with the representative. To avoid waiting in lines, you may request to have your company’s wristbands mailed in advance. Please email IDEAg@IDEAgGroup.com with your request and mailing information.
2. Booth staff can individually sign out their wristbands.

If you need more wristbands than allotted, additional wristbands can be purchased for $6 each (includes SD 4.5% sales tax). To order additional wristbands beforehand, please fill out the form below email it to IDEAg@IDEAgGroup.com. Deadline: August 6.

There are no refunds on wristbands.

Insurance Forms Example

Company shall secure and maintain, at its expense, at all times during the Event, the following insurance with limits no less than listed below: (a) Workers compensation and employer’s liability insurance in accordance with the laws of the State where the Event is located; (b) comprehensive general liability insurance for personal injury, contractual liability, and operation of mobile equipment, and products liability; (c) automobile liability insurance; and (d) sufficient insurance to protect the Company’s personal property and the property of its employees, representatives, agents, servants, contractors, guests, licensees and invitees at the Event.

• Class 1 Exhibitor (Exhibitors with a 10’ x 10’ booth that do not exhibit equipment or chemicals):
  General Liability—$1,000,000 each occurrence and $2,000,000 each occurrence
  Automobile Liability—$500,000 each occurrence
• Class 2 Exhibitor (All other exhibitors): General Liability—$1,000,000 each occurrence and $2,000,000 each occurrence
  Automobile Liability—$1,000,000 each occurrence
  Umbrella Liability—$1,000,000 each occurrence

All such insurance shall be primary and shall name IDEAg and its owners, subsidiaries and affiliates and the Event facility owner and manager as additional insureds. All coverage shall be written on an occurrence basis. IDEAg RESERVES THE RIGHT TO PROHIBIT COMPANY FROM SETTING UP OR OPERATING ITS BOOTH WITHOUT HAVING PROVIDED A CERTIFICATE OF INSURANCE.

Exhibitors are required to submit a copy of their Insurance Certificate to IDEAg Group by Friday, July 25, 2025. Insurance forms can be emailed to IDEAg@IDEAgGroup.com or faxed to 847-483-1379.

Please see the sample insurance policies on pages 52–55 for an outline of the information required from your manufacturer or distributor.

Official Vendors & Suppliers

This helpful document will provide you vendor contact information for resources such as booth furnishings, tent rental, lawn mowing and much more.

Official Food Vendors

Providing food in your booth for attendees or staff? Make sure you order from this list of fantastic food vendors. Contact information provided within.

Sponsorship & Advertising Guide

You can check out a list of available sponsorships and ads by heading over to our Sponsorship page. These are updated real time so you can see what has been sold and what is still available.

Or, you can download and save the PDF catalog with the forms below.

Exhibitor Map

Look for available exhibit space on the 2025 exhibitor floor plan with the link blow.

Contact Us

Mark Gold, Director, Event Sales
651-384-1160 | Mark.Gold@IDEAgGroup.com

Scott Odin, Event Sales Representative
651-316-4369 | Scott.Odin@IDEAgGroup.com

Neil Southworth, Event Sales Representative
651-316-4371 | Neil.Southworth@IDEAgGroup.com

Reilly Neeson, Associate Event Sales Representative
651-316-4374 | ReillyN@IDEAgGroup.com

Can’t find what you’re looking for? You may also call 800.827.8007.